Data Mapping and Inventory

Purpose of Data Mapping: Data mapping and inventory are processes that help SMEs understand what personal data they collect, process, and store. This is crucial for compliance as it provides transparency into data flows.

Identifying Data: Start by identifying all sources of personal data within the organisation, including customer databases, employee records, marketing lists, and third-party data sources.

Mapping Data Flows: Map how data moves within the organisation, including who has access to it, where it is stored, and how it is used. This process helps identify potential risks and vulnerabilities.

Data Inventory: Create a data inventory that catalogues the types of data, the legal basis for processing, and data retention periods. This inventory serves as a reference for GDPR compliance efforts.

Data Minimisation: As part of this process, consider whether the organisation can minimise the data it collects and processes to reduce compliance risks and potential data breaches.